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How Much Checks Cost and Why They Are Outdated

the ³Ô¹ÏÐÂÎÅ team
Written by
the ³Ô¹ÏÐÂÎÅ team

Even in today’s digital world, many general contractors still rely on paper checks to pay suppliers and subcontractors or even to receive payment from clients. But while checks are still valid and considered legal tender, the question is—should you still be using them?

Spoiler alert: probably not.

Let’s go through the real costs of using checks in construction, why they’re holding your business back, and why ³Ô¹ÏÐÂÎÅ, a modern digital payment platform built for construction professionals, is the smarter choice.

Key Takeaways:

  • Checks are still valid and considered legal tender—but they come at a hidden cost.
  • Relying on checks slows down payments and increases risk for general contractors.
  • Digital solutions like ³Ô¹ÏÐÂÎÅ offer faster, more secure, and more cost-effective alternatives.
  • This article breaks down why using ³Ô¹ÏÐÂÎÅ is a better option than continuing with outdated check-based payments.

Book a free Demo today!

Disclaimer: The information provided in this article is for educational purposes only and should not be considered legal or financial advice. For any financial concerns or questions regarding construction, please consult a qualified legal or accounting professional.

Are Checks Still Valid? Yes—but That’s Not the Point

Let’s get the basics out of the way:

  • Are checks still valid? Yes.
  • Are checks legal tender? Technically, no—but they are still accepted as a means of payment.

While checks are a recognized and accepted method of payment, they’re no longer the most efficient or secure. In construction—where time is money and managing risk is critical—checks often do more harm than good. That’s why switching to a digital payment solution like ³Ô¹ÏÐÂÎÅ isn’t just a nice-to-have—it’s a competitive advantage.

The Hidden Cost of Checks

Checks may seem familiar and straightforward, but they’re expensive in more ways than one. Here's a breakdown of the costs that come with sticking to paper checks:

1. Material and Administrative Costs

  • Checks printing: $0.10–$1.00 per check
  • Envelopes and postage: $0.50–$1.00 each
  • Bank fees for check processing: $0.25–$1.50
  • Labor for writing, mailing, and reconciling: $3–$5 per check

Estimated cost per check: $4–$7 when all factors are included

Now multiply that by the number of invoices you send and receive each month, and the costs stack up quickly—costs that could be eliminated by switching to ³Ô¹ÏÐÂÎÅ.

2. Delays and Float Time

Checks take days (sometimes weeks) to reach their recipient and even longer to clear. That delay can:

  • Slow down project timelines
  • Prevent subcontractors from starting the next job
  • Leave you unable to pay for materials or labor

With ³Ô¹ÏÐÂÎÅ, payments are processed digitally and often within the same day—keeping your projects moving.

3. Fraud and Security Risks

Checks carry sensitive information—bank account numbers, addresses, and signatures—which makes them an easy target for fraud. If a check is lost or stolen, it can lead to:

  • Unauthorized withdrawals
  • Account compromise
  • Time-consuming investigations

³Ô¹ÏÐÂÎÅ offers encrypted, bank-level security and digital audit trails that reduce the chance of fraud and eliminate the risk of checks being intercepted.

4. Reconciliation Nightmares

Tracking which checks clear, which bounce, and which are still pending creates more paperwork and increases the risk of error. It also makes your accounting less accurate and harder to audit.

By integrating directly with your accounting software, ³Ô¹ÏÐÂÎÅ simplifies reconciliation and saves you hours of admin work.

Why Checks Are Outdated in Construction

Let’s compare construction in 1995 to today. You’ve modernized your tools, your trucks, and even your tech—so why are checks still a thing?

Here’s why they no longer make sense:

  • They delay payment: Checks slow down the work-to-cash cycle.
  • They’re not mobile: You can’t send or receive a check from the job site.
  • They increase risk: Lost mail, fraud, and miscommunications are all more common with paper payments.
  • They reduce visibility: You can’t track a check in real-time like a digital payment.
  • They frustrate subs and vendors: Everyone wants to be paid faster, and checks do the opposite.

The solution? Switch to ³Ô¹ÏÐÂÎÅ—a platform that modernizes your construction billing and gets money where it needs to go, fast.

Why General Contractors Are Switching To ³Ô¹ÏÐÂÎÅ

Construction businesses across North America are switching to digital payment platforms that are secure, fast, and designed with contractors in mind. Here’s what they’re gaining with tools like ³Ô¹ÏÐÂÎÅ:

Faster Payments

Digital platforms process payments in hours—not days or weeks. That means you can:

  • Pay your subs on time
  • Take advantage of early payment discounts
  • Move faster on new jobs

Mobile Access

Digital tools let you send and receive payments from your phone, computer, or tablet right from the job site—no office trip required.

Built-In Recordkeeping

Digital payments come with automated receipts, timestamps, and ledger updates. That means fewer errors and no need to chase paper trails.

Lower Costs Over Time

Digital tools eliminate the pre-payment cost and overhead of checks. With ³Ô¹ÏÐÂÎÅ, you save money and gain efficiency.

Why ³Ô¹ÏÐÂÎÅ is the Smarter Option for Contractors

³Ô¹ÏÐÂÎÅ is purpose-built for the construction industry. Here’s how it helps general contractors move beyond checks and take control of their cash flow:

1. Digital Payments, Made Simple

Send and receive payments via ACH or direct deposit in a secure, user-friendly platform. ³Ô¹ÏÐÂÎÅ processes payments quickly so you can keep projects moving.

2. Integration with Accounting Software

³Ô¹ÏÐÂÎÅ connects with tools like QuickBooks and Xero, so your payments automatically sync with your accounting records—no manual entry is required.

3. Real-Time Payment Tracking

See exactly where every dollar is going. With dashboards and project-level reports, you’re never left guessing about your finances.

4. Better Relationships with Subs and Vendors

³Ô¹ÏÐÂÎÅ helps you pay on time and keep your network happy. Faster payments mean better jobsite morale and stronger partnerships.

5. Lower Risk, Higher Confidence

Digital records and encrypted transactions make ³Ô¹ÏÐÂÎÅ a safer option than mailing checks or sharing banking info over email.

6. A Clear Upgrade from Checks

³Ô¹ÏÐÂÎÅ eliminates the inefficiencies of check payments. No postage. No manual tracking. No delays. Just fast, secure, professional payments tailored for contractors.

Final Thoughts: Don’t Let Checks Hold You Back

Checks may still be valid, but that doesn’t mean they’re smart. In today’s construction world, speed, accuracy, and control matter more than ever.

If you’re serious about growing your business, improving your relationships with subs, and getting paid faster, it’s time to ditch the checkbook.

³Ô¹ÏÐÂÎÅ gives general contractors a powerful way to streamline payments, reduce overhead, and operate like the modern business you are. ³Ô¹ÏÐÂÎÅ also offers checkbooks for free for customers who have not yet made the change to digital payments.

Ready to stop wasting time and money on checks? Try ³Ô¹ÏÐÂÎÅ today and build smarter.

â€

Even in today’s digital world, many general contractors still rely on paper checks to pay suppliers and subcontractors or even to receive payment from clients. But while checks are still valid and considered legal tender, the question is—should you still be using them?

Spoiler alert: probably not.

Let’s go through the real costs of using checks in construction, why they’re holding your business back, and why ³Ô¹ÏÐÂÎÅ, a modern digital payment platform built for construction professionals, is the smarter choice.

Key Takeaways:

  • Checks are still valid and considered legal tender—but they come at a hidden cost.
  • Relying on checks slows down payments and increases risk for general contractors.
  • Digital solutions like ³Ô¹ÏÐÂÎÅ offer faster, more secure, and more cost-effective alternatives.
  • This article breaks down why using ³Ô¹ÏÐÂÎÅ is a better option than continuing with outdated check-based payments.

Book a free Demo today!

Disclaimer: The information provided in this article is for educational purposes only and should not be considered legal or financial advice. For any financial concerns or questions regarding construction, please consult a qualified legal or accounting professional.

Are Checks Still Valid? Yes—but That’s Not the Point

Let’s get the basics out of the way:

  • Are checks still valid? Yes.
  • Are checks legal tender? Technically, no—but they are still accepted as a means of payment.

While checks are a recognized and accepted method of payment, they’re no longer the most efficient or secure. In construction—where time is money and managing risk is critical—checks often do more harm than good. That’s why switching to a digital payment solution like ³Ô¹ÏÐÂÎÅ isn’t just a nice-to-have—it’s a competitive advantage.

The Hidden Cost of Checks

Checks may seem familiar and straightforward, but they’re expensive in more ways than one. Here's a breakdown of the costs that come with sticking to paper checks:

1. Material and Administrative Costs

  • Checks printing: $0.10–$1.00 per check
  • Envelopes and postage: $0.50–$1.00 each
  • Bank fees for check processing: $0.25–$1.50
  • Labor for writing, mailing, and reconciling: $3–$5 per check

Estimated cost per check: $4–$7 when all factors are included

Now multiply that by the number of invoices you send and receive each month, and the costs stack up quickly—costs that could be eliminated by switching to ³Ô¹ÏÐÂÎÅ.

2. Delays and Float Time

Checks take days (sometimes weeks) to reach their recipient and even longer to clear. That delay can:

  • Slow down project timelines
  • Prevent subcontractors from starting the next job
  • Leave you unable to pay for materials or labor

With ³Ô¹ÏÐÂÎÅ, payments are processed digitally and often within the same day—keeping your projects moving.

3. Fraud and Security Risks

Checks carry sensitive information—bank account numbers, addresses, and signatures—which makes them an easy target for fraud. If a check is lost or stolen, it can lead to:

  • Unauthorized withdrawals
  • Account compromise
  • Time-consuming investigations

³Ô¹ÏÐÂÎÅ offers encrypted, bank-level security and digital audit trails that reduce the chance of fraud and eliminate the risk of checks being intercepted.

4. Reconciliation Nightmares

Tracking which checks clear, which bounce, and which are still pending creates more paperwork and increases the risk of error. It also makes your accounting less accurate and harder to audit.

By integrating directly with your accounting software, ³Ô¹ÏÐÂÎÅ simplifies reconciliation and saves you hours of admin work.

Why Checks Are Outdated in Construction

Let’s compare construction in 1995 to today. You’ve modernized your tools, your trucks, and even your tech—so why are checks still a thing?

Here’s why they no longer make sense:

  • They delay payment: Checks slow down the work-to-cash cycle.
  • They’re not mobile: You can’t send or receive a check from the job site.
  • They increase risk: Lost mail, fraud, and miscommunications are all more common with paper payments.
  • They reduce visibility: You can’t track a check in real-time like a digital payment.
  • They frustrate subs and vendors: Everyone wants to be paid faster, and checks do the opposite.

The solution? Switch to ³Ô¹ÏÐÂÎÅ—a platform that modernizes your construction billing and gets money where it needs to go, fast.

Why General Contractors Are Switching To ³Ô¹ÏÐÂÎÅ

Construction businesses across North America are switching to digital payment platforms that are secure, fast, and designed with contractors in mind. Here’s what they’re gaining with tools like ³Ô¹ÏÐÂÎÅ:

Faster Payments

Digital platforms process payments in hours—not days or weeks. That means you can:

  • Pay your subs on time
  • Take advantage of early payment discounts
  • Move faster on new jobs

Mobile Access

Digital tools let you send and receive payments from your phone, computer, or tablet right from the job site—no office trip required.

Built-In Recordkeeping

Digital payments come with automated receipts, timestamps, and ledger updates. That means fewer errors and no need to chase paper trails.

Lower Costs Over Time

Digital tools eliminate the pre-payment cost and overhead of checks. With ³Ô¹ÏÐÂÎÅ, you save money and gain efficiency.

Why ³Ô¹ÏÐÂÎÅ is the Smarter Option for Contractors

³Ô¹ÏÐÂÎÅ is purpose-built for the construction industry. Here’s how it helps general contractors move beyond checks and take control of their cash flow:

1. Digital Payments, Made Simple

Send and receive payments via ACH or direct deposit in a secure, user-friendly platform. ³Ô¹ÏÐÂÎÅ processes payments quickly so you can keep projects moving.

2. Integration with Accounting Software

³Ô¹ÏÐÂÎÅ connects with tools like QuickBooks and Xero, so your payments automatically sync with your accounting records—no manual entry is required.

3. Real-Time Payment Tracking

See exactly where every dollar is going. With dashboards and project-level reports, you’re never left guessing about your finances.

4. Better Relationships with Subs and Vendors

³Ô¹ÏÐÂÎÅ helps you pay on time and keep your network happy. Faster payments mean better jobsite morale and stronger partnerships.

5. Lower Risk, Higher Confidence

Digital records and encrypted transactions make ³Ô¹ÏÐÂÎÅ a safer option than mailing checks or sharing banking info over email.

6. A Clear Upgrade from Checks

³Ô¹ÏÐÂÎÅ eliminates the inefficiencies of check payments. No postage. No manual tracking. No delays. Just fast, secure, professional payments tailored for contractors.

Final Thoughts: Don’t Let Checks Hold You Back

Checks may still be valid, but that doesn’t mean they’re smart. In today’s construction world, speed, accuracy, and control matter more than ever.

If you’re serious about growing your business, improving your relationships with subs, and getting paid faster, it’s time to ditch the checkbook.

³Ô¹ÏÐÂÎÅ gives general contractors a powerful way to streamline payments, reduce overhead, and operate like the modern business you are. ³Ô¹ÏÐÂÎÅ also offers checkbooks for free for customers who have not yet made the change to digital payments.

Ready to stop wasting time and money on checks? Try ³Ô¹ÏÐÂÎÅ today and build smarter.

â€

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